Terms & Conditions

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Terms and Conditions


This is a relaxed smaller event so I really hope there is no need to stipulate too many t&c but its the thing these days to ensure they are available.


Event Solutions Cornwall  T/A Cornwall MotorFest LTD – Display Vehicle Terms and Conditions.


Cars displayed at owners risk, event organiser shall be indemnified of any claim. All display vehicle owners or their club’s appointed officer must accept T&C at registration to confirm they have read, understood, and will abide by the Terms and Conditions set out below.


TERMS OF USE

You agree to use this site only for lawful purposes, and in a manner which does not infringe the rights of, or restrict or inhibit the use and enjoyment of this site by any third party, such restriction or inhibition includes, without limitation, conduct which is unlawful, or which may harass or cause distress or inconvenience to any person and the transmission of obscene or offensive content or disruption of normal flow of dialogue within this site.


LAW & JURISDICTION

If any of these Terms and Conditions should be determined to be illegal, invalid or otherwise unenforceable by reason of the laws of any state or country in which these Terms and Conditions are intended to be effective, then to the extent and within the jurisdiction which that Term or Condition is illegal, invalid or unenforceable, it shall be severed and deleted from this clause and the remaining Terms and Conditions shall survive, remain in full force and effect and continue to be binding and enforceable.

These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales. Disputes arising here from shall be exclusively subject to the jurisdiction of the courts of England and Wales.


INSURANCE, TAX AND MOT:

All vehicles on display must be insured, taxed as appropriate, and hold an appropriate MOT certificate unless arriving by tender vehicle.

Insurance must cover the driver and the use of the vehicle for the date of the event, in compliance with the Road Traffic Acts.

It is recommended that clubs should be indemnified against injury, damage or loss sustained by third parties arising from any displays or equipment in use.

The minimum indemnity should be £5m. If asked clubs should provide a copy of their public liability insurance.


SHOWGROUND TRAFFIC

All showground traffic must give priority to pedestrians and riders and strictly observe speed restrictions at times when such movement is permitted.

During the Show (0900 to 1800 hours) all showground roadways must be kept clear of any vehicles, exhibits, stands, canopies, etc. to allow free passage of emergency vehicles at any time.


Please note strictly no unauthorised movement of vehicles will be permitted within the show ground between the hours of 0900 and 1800 hours. N.B. Trade and Craft Stand Exhibitors are required to remain open until 1800 and MUST NOT attempt to leave the Showground before that time due to the danger of interaction with pedestrians.


ALL VEHICLES ARE EXHIBITED AT OWNERS RISK.


RULES REGARDING THE DISPLAY OF VEHICLES:


SETTING UP:


SHOW BREAKDOWN:


Please help to ensure that all litter from the site is removed.


Download Our 2018 Health & Safety Policy (right click open)


Trade Stand Rules & Application (right click open)


Terms and Conditions: Ticket Holders


It is understood that once you are in receipt of a show ticket, the show terms and

conditions will be adhered too. Organised by Event Solutions Cornwall  T/A Cornwall Motorfest LTD


1. The event owner or Cornwall Motorfest LTD reserves the right to refuse admission in any reasonable circumstance.

2. Cornwall Motorfest may adopt a bag search on entry or exit if deemed necessary.

3. Tickets are non-refundable. However you are welcome to resell your tickets but must notify us of the new name and owner of the ticket. (see rule 5)

4. Cornwall Motorfest do not permit tickets to be resold for profit or commercial gain.

5. Cornwall Motorfest reserves the right to alter the show content at short notice. In the event of this happening, no refunds will be issued or exchanges

offered.

6. This event may be filmed and/or photographed. Attendance at our events affirms your consent to be used as a member of the event audience.

7. Cornwall Motorfest or the venue owners do not accept responsibility for any property lost or damaged at the event and as a result cannot be held liable.

8. The use of video or stills photography equipment for commercial gain is forbidden without the express consent of Cornwall Motorfest.

9. The ticket holder voluntarily assumes all risk and danger incidental to the event whether occurring prior to, during or subsequent to the actual event; including any

death, personal injury, loss, damage or liability.

10. Cornwall Motorfest  reserve the right to change or amend the date or venue of any concert, due to reasons beyond their control.

11.  Cornwall Motorfest may ask for photo I.D as proof of ticket ownership.

12. Alcohol can only be carried into the site on your first visit. Personal alcohol limit for camping site users. Limit per person is 24 cans, 2.5 ltr wine (boxed) 1 ltr spirit in plastic container. Only alcohol purchased on the showground (campsite excluded) may be consumed on the show ground. No glass containers of any kind are permitted on the grounds.


Please Note


CONFISCATABLE ITEMS


The following items cannot be brought into  Cornwall MotorFest: offensive weapons, illegal substances, alcohol and glass. Professional cameras and video/audio equipment are strictly prohibited (without prior permission).


FIRST AID


Cornwall MotorFest has a dedicated team of first aiders and paramedics. If you are in need of any medical assistance, please contact a member of staff and they will be happy to help.


UMBRELLAS


Umbrellas are permitted into the main Cornwall Motorfest Show, however umbrellas are not allowed in the festival live music arena.


SECURITY CHECK


The safety of our visitors and staff is our priority. All visitors will be required to go through a security point. Cornwall MotorFest LTD reserves the right to search anyone entering our events, and all bags will be searched on entry. Please allow sufficient time to pass through the security points. Please also consider whether you need to bring a bag with you.


BBQ AREA

All campers should note there is a dedictated and clearly marked area for BBQ's. BBQ's are not permitted at any other place on the site, this includes inside personal tent space.


The right of admission is reserved by Cornwall MotorFest LTD and refunds will not be given to anyone refused entry because they appear to be under the influence of drink or drugs. Offensive weapons, illegal substances, laser pens, alcohol and glass may not be brought into our events.


Soapbox Race Rules & Regulations


These Rules and Regulations apply to all entries. They have been designed for your safety and the safety of others around you, based on best practice and common sense. Each soap box entry entitles 4 team members to entry to Cornwall MotorFest 2019 on the day of the event. Extra team member tickets can be purchased at face value.


We’re here for fun, but the soap boxes MUST be strong, safe, and stable and have effective brakes and sound steering. These rules enable us to run the event effectively for the maximum benefit of all – please ensure you read them carefully and comply with the details. Thank You!


Runners and Riders


This event is open to anyone over the age of 16 years on the day of theCornwall Motorfest 2019

Entrants under the age of 18 must have the entry form signed by an appropriate adult and must be accompanied by an adult to enter the race. Driver and passenger helmets must be worn.


Construction Rules


Dimensions & Weight

Maximum overall length – 2500mm

Maximum overall width – 1500mm


Wheels


Soap Box must be designed to have three or four load bearing wheels.


Driving Position


The driver must be seated and forward facing. Driver and passenger helmets must be worn.


Design


Brightly coloured soap boxes, sponsorship and advertising are encouraged. We also appreciate it if the team name is painted onto the soap box.

Gravity propulsion only – i.e. no motors, no pedals, no stored potential energy and no pushing from the start.

No loose weights will be allowed inside or outside the soap box.


Soap box must have an effective steering system with adequate turning ability for the course lay out. In our opinion this is the most important part of the soap box design!!


Soap box must have an effective braking system. The brakes must be capable of holding the vehicle on the hill, when laden with a driver.

It must not be possible for any part of the driver’s body to become trapped in moving parts of the vehicle (i.e. wheels, steering assembly, etc).


Soap box must have no loose parts or sharp edges.

No glass or other materials that would shatter or cause injuries to drivers and spectators in the event of a crash can be used in the construction of the vehicle.

Any steering column, brake lever or other protrusion must be designed and fitted such that puncture injuries cannot happen.


Bodywork and controls must not impede the driver in exiting the vehicle unaided. Any doors or hatches required for driver access must be readily operated from both inside and outside the vehicle without the use of tools.

Tow eyes to be fitted to front and back of soap box so that organisers can pull soap boxes up the hill at the end of each run.


All members of the team will be required to sign a disclaimer as part of the entry form and these will be checked to ensure all team members present on the race day have signed.



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